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Where roles are stuck — and what to do

Find constraints · approve actions · keep the pipe flowing
Sunday, April 26, 2026
Mockup data — wiring TBD
⚠ Mockup using imaginary numbers. Layout is the proposal — wiring to live data comes once the snapshot pattern (writer → anon-readable table) is set up.
Pipe Health Whole conveyor belt at a glance · dwell vs target
Apps
1d
target ≤ 2d
→
Resume
—
no dwell tracked
→
Bottleneck
HF Req
7d
target ≤ 5d
→
HF Sub
4d
target ≤ 3d
→
Shortlist
1d
target ≤ 3d
→
Client
4d
target ≤ 5d
→
Hired
—
end of pipe
Constraints — 3 ways the pipe gets stuck Each card has a suggested action · approve to execute
Current Constraint
Hireflix Requested · 7d vs 5d target
5 roles stuck at this stage · all owned by Martina
Atlas Rose Setter11d
ProEd R104 CSM10d
Grotto Digital MD10d
ProEd R106 CSM10d
GreenBanana SEO8d
Send Hireflix reminder to 23 ghost candidates across these 5 roles · est 30 min
Stalled Roles
2 roles · no candidate movement in 7d+
Different signal from current constraint — these roles have stopped flowing at any stage.
Spotlight Email Marketing9d silent · client unresp
7th Street Legal EA8d silent · low pipe
Triage Tuesday · Brian to decide: nudge client, kill, or replace candidate
Aging Roles
3 roles past target hire date avg +18d over
Aging is role-level, not stage-level. These need client status comms regardless of where they're stuck.
GreenBanana SEO+34d
ProEd R104+19d
ProEd R105+19d
Auto-draft 3 client status emails (no send) · review & approve
Quality Alert Only shows when sourcing is below benchmark
Resume pass rate 8% · benchmark 12% · below floor
Last 7d sourcing quality dropped. Most-impacted role: ProEd R104 CSM · 4% pass rate (vs 12% on R105 same client).
⚡ Investigate sourcing channels for R104 likely: JD wording or LinkedIn targeting drift
Bottleneck Detail All affected items · take action one at a time or batch
Hireflix Requested · 23 ghost candidates across 5 roles
Candidates asked to record Hireflix more than 5 days ago and haven't submitted. Sorted by ghost length descending.
Atlas Rose Setter
Atlas Rose Co · Branden O'Neil
11d
7 ghost
ProEd R104 CSM
ProEd · Kyri Nahlis
10d
6 ghost
Grotto Digital MD
Grotto Digital · Ethan Ferguson
10d
5 ghost
ProEd R106 CSM
ProEd · Kyri Nahlis
10d
3 ghost
GreenBanana SEO Analyst
GreenBanana SEO · Kevin Roy
8d
2 ghost
⚡ Auto-draft 23 reminder messages (Slack + email) est 30 min if approved · 80% expected to submit within 48h
Active Roles 12 roles · sorted by risk · click ↗ for Manatal
Role · Client Stuck Stage Dwell Pipe Depth Days Open vs Target Owner Risk
Atlas Rose Setter
Atlas Rose Co
 HF Req 11d 95 11d +12d martina high ↗
ProEd R104 CSM
ProEd · Kyri Nahlis
 HF Req 10d 176 32d +19d martina high ↗
Grotto Digital MD
Grotto Digital
 HF Req 10d 61 13d +13d martina high ↗
ProEd R106 CSM
ProEd · Kyri Nahlis
 HF Req 10d 69 10d +19d martina high ↗
GreenBanana SEO Analyst
GreenBanana SEO
 HF Req 8d 39 48d +34d martina high ↗
Spotlight Email Marketing
Spotlight Oral Care
 HF Req 4d 30 18d — martina medium ↗
Senior PM
Perfect · Nathan Ruff
 HF Req 3d 152 9d — martina low ↗
Executive Assistant
7th Street Legal
 HF Req 3d 64 4d +5d martina medium ↗
Creative Strategist
Mucho
 — — 20 3d — martina low ↗
AI Implementation Specialist
ProEd · Kyri Nahlis
 — — 13 3d −18d martina low ↗
Capacity Resource state · who's holding the ball
Active roles12
Stuck on Martina8
Stuck on client2
Stuck on candidate23 ghosts
High-risk roles5
Past-target roles3